Notice Summary REQUEST FOR PROPOSALS (RFP) NUMBER: 212043 Public Works Department Professional Headstone Repair and Resetting at Salem Pioneer Cemetery INTRODUCTION The City of Salem, hereinafter referred to as "City", is seeking proposals from qualified proposers to provide professional headstone repair and resetting at Salem Pioneer Cemetery located at the corner of Hoyt and Commercial Streets South. This will be an annual requirement contract and work will be performed on an as needed basis. Proposals will be received until, but not after 4:00 p.m. (local time), April 30, 2021. Proposals will only be accepted electronically thru Equity Hub's Bid Locker. Completed proposals must arrive electronically via Equity Hub's Bid Locker at https://bidlocker.us/a/salem_or/BidLocker. The City will not accept proposals submitted in any other manner. NO LATE PROPOSALS WILL BE ACCEPTED. Your proposal must be uploaded prior to the Closing Date and Time. The City strongly recommends that you give yourself sufficient time and at least ONE (1) day before the closing date and time to begin the uploading process and to finalize your submission. The City accepts no responsibility for non-receipt and/or delays in receipt caused by transmission and reception problems, equipment failure, or any other similar cause. Each Proposal is instantly sealed and will only be visible to the City after the closing date and time. Uploading large documents may take significant time, depending on the size of the file(s) and your internet connection speed. You will receive an email confirmation receipt once you finalize your submission. Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google Chrome, or Mozilla Firefox. Javascript must be enabled. Browser cookies must be enabled. Need Help? Please contact Equity Hub at [email protected] or (267) 225-1407 for technical questions related to your submission. The Vendor Guide for Bid Locker can be found at Vendor Guide for Bid Locker. Prospective Proposers may obtain these solicitation documents by registering on the Oregon Procurement Information Network (ORPIN) website and downloading them. Proposers shall consult the ORPIN system regularly until closing date and time to avoid missing any notices. To register on ORPIN go to http://orpin.oregon.gov/open.dll/welcome. The City shall advertise all Addenda on ORPIN. Prospective proposers are solely responsible for checking ORPIN to determine whether or not any Addenda have been issued. RFP documents will not be mailed to prospective proposers. Any objections to or comments upon the RFP specifications must be submitted in writing to the office of the Contracts and Procurement Manager, by email [email protected]. They must be received no later than April 15, 2021 at 5:00 PM (local time). Proposals received will be held confidential until a recommendation for award has been approved by the Department Director. Thereafter, all Proposals will be available for public inspection by submitting a Public Records Request through the City Recorders Office (https://www.cityofsalem.net/Pages/public-records-request.aspx). The City will be the sole judge in determining award of Agreement and reserves the right to reject all Proposals. Human Rights: It is the express policy of the City that no person shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity on the grounds of race, religion, color, national origin, sex, marital status, familial status or domestic partnership, age, mental or physical disability, sexual orientation, gender identify or source of income as provided by Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964, and other federal nondiscrimination laws. The City's complete Title VI Plan may be viewed at https://www.cityofsalem.net/Pages/equity-and-accessibility.aspx. Proposer agrees to comply with all applicable requirements of federal, state, and local civil rights and rehabilitation statutes, rules, and regulations if awarded an agreement by the City. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the successful Proposer for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the successful Proposer of the successful Proposer's obligations under this Agreement and the Salem Revised Code Chapter 97, Title VI of the Civil Rights Act of 1964 and other federal nondiscrimination laws. The City is an Equal Employment Opportunity employer. Questions regarding the City's RFP process may be addressed to Shawna Self, CPPB, Contracts and Procurement Manager, who may be reached at (503) 588-6445 or by email at [email protected] during City business hours. The City operates and maintains Americans with Disabilities Act compliant facilities. Reasonable accommodations are available upon request. Shawna Self, CPPB, Manager Contracts and Procurement FIRST DATE OF SOLICITATION: April 6, 2021 REQUEST FOR PROPOSAL NUMBER: 212043 REQUEST FOR PROPOSAL CLOSING: April 30, 2021 at 4:00 pm (Local Time)

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