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Dear Potential Proposer: The Town of Davie, Florida invites qualified firms to submit responses in accordance with the requirements stated herein no later than 2:00 PM EST on TUESDAY, JUNE 27, 2023, for RFP NO. JA-23- 56 Community Shuttle. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.davie-fl.gov/bids or at DemandStar.com. Pursuant to Town Code Section No. 2-320 and section 1.51 of the terms and conditions, a Cone of Silence is hereby imposed on this solicitation. The cone shall be in effect until such time of award by the Town Administrator or the Town Mayor and Council. A Mandatory Pre-Bid Conference will be held on Wednesday, June 7, 2023, at 10:00 AM EST, via online meeting. Proposers shall NOT call into the pre-proposal conference. To be eligible to respond to this RFP, proposers are required to register and attend this pre- proposal conference. To capture your firm’s attendance, registration is required. WebEx has no way of registering firms via phone call, so please do not call in. Meeting Information Meeting link: https://daviepurchasing.webex.com/weblink/register/r6ae7cd1bfab1d03c5f906e73c4db6f42 Meeting number: 2330 928 6237 Password: HpuFgbuB455 Questions regarding this solicitation shall be submitted in writing to [email protected] no later than 5:00 PM on June 13, 2023. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective proposers to ensure they are aware of all addenda issued relative to this solicitation. Respondents shall submit all proposal documents electronically through www.demandstar.com. A full instructional guide on how to submit documents will be included with this solicitation. Under "Bid Amount," enter "0". All calculations and review of responses will be conducted through administrative review and a review committee meeting to be scheduled later. Only proposer names will be read into the record. The Town will maintain documentation on its own website at www.davie-fl.gov/411/Procurement for general public information and posting requirements. Late submissions shall not be accepted. RFP responses will be publicly opened and firm names read aloud in the Temporary Town Hall Building “D”, located at 8800 SW 36th Street Davie, FL 33328, after the due date/time noted above. Members of the public may still attend virtually by phone or online. Please see below for virtual meeting information: Meeting Information Meeting link: https://daviepurchasing.webex.com/daviepurchasing/j.php?MTID=m0d49d8392016c418866841f4ef4dc2c3 Meeting number: 2346 755 5490 Password: j5UdmdvyG49 Or Join by phone +1-408-418-388 Access code: 234 675 55490 The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town. Persons with disabilities requiring accommodations in order to participate should contact the Town Clerk at 954-797-1023 at least forty-eight (48) hours prior to the meeting to request such accommodation. If you are hearing or speech impaired, please contact the Florida Relay Service by using the following numbers: 1-800-955-8770 (voice) or 1-800-955-8771 (TDD). Brian K. O’Connor Procurement Manager Town of Davie Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.

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