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NOTICE TO RESPONDENTS Sealed proposals addressed to Mr. Roel "Roy" Rodriguez, P.E., City Manager, City of McAllen, will be received on November 4, 2015 until 2:00 p.m. at which time they will be taken to Conference Room 1A, on the first floor of McAllen City Hall and publicly opened and the names of company(ies) responding shall be announced. All proposals must be in the City of McAllen's possession on or before the aforementioned date and time (no late proposals shall be accepted). RFP - PARADE BALLOON (HELIUM/COLD-AIR) RENTAL Respondents receiving a "REQUEST FOR PROPOSAL" (RFP) solicitation notice via email, fax, or reading same on the City's Bidding Portal are advised that they shall be required to go online to our Bidding Portal www.ebidexchange.com/mcallen to obtain solicitation documents. Responses are to be submitted electronically, as well as, in paper copy format. If this is your first time on our portal Click on the "Login" button, in the upper right-hand corner; kindly use your e-mail address under the "Forgot Password" area and a temporary Password shall be e-mailed to you. Once back in the portal, click on the Solicitation tab, then click on the View button for the appropriate project and kindly answer the question(s) on the Description tab. You may then proceed to the Document tab to download the complete solicitation document. Once you have read the Request for Proposal document and are ready to submit your response, click on the "Bid" tab and upload your Proposal response. Your electronic submittals shall be reflective of your paper copy submittal. (Written Formal Sealed Submittal shall govern, in case of discrepancies). Be advised that if your company is contemplating on responding to this project, you must register in our portal so that any changes/additions via Addendum form can be forwarded to your company. Potential Respondents are asked to post their questions on our bidding portal under the tab labeled "Questions" under the relative project number. The City of McAllen reserves the right to refuse and reject any or all responses and to waive any or all formalities or technicalities and to accept the RFP to be the best and most advantageous to the City, and hold the responses for a period of ninety (90) days without taking action. Hand-deliver RFP's: 1300 Houston Avenue, Purchasing & Contracting Department (3rd Floor) If using Land Courier (i.e., FedEx, UPS): 1300 Houston Avenue, Purchasing & Contracting Department (3rd Floor), McAllen, Texas 78501 Mail RFP's: P.O. Box 220, McAllen, TX 78505-0220 A Pre-Proposal Conference shall be held October 27, 2015 at 10:00 a.m. in Conference Room 1A, on the first floor of McAllen City Hall. All prospective Respondents are encouraged to be in attendance. Envelopes must be clearly marked: PROJECT NO. 10-15-S02-35 RFP - PARADE BALLOON RENTAL

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