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Dear Potential Proposer: The Informal RFP process is used when the Town estimates the total bid amount not to exceed F.S. § 287.017(2), as amended. The Town of Davie, Florida invites qualified firms to submit responses in accordance with the requirements stated herein no later 02:00PM EST on Wednesday, September 27, 2023, for RFP NO. RS-23-74 CRA Holiday Lighting. Interested firms may secure the solicitation package and all other pertinent information by visiting http://www.davie-fl.gov/bids or at DemandStar.com. A Mandatory Pre-Proposal Conference will be held on Thursday, September 14, 2023, at 10:00 AM EST, in the Pine Island Multipurpose Center, located 3801 S Pine Island Road Davie, FL 33328. A site visit will immediately follow. In order to be eligible to respond to this solicitation, proposers are required to attend the pre-proposal conference and site visit. The sign in sheet will be available up until the commencement of the pre- proposal conference. Proposers are required to sign in PRIOR to the start of the conference. No one will be permitted to sign in after the meeting starts. Failure to do so will deem proposer absent to the pre-proposal conference and ineligible to respond to this solicitation. In the event of a site visit, vendors are required to initial on the sign in sheet at the beginning and the end of the site visit, to ensure that everyone is safe and accounted for. If the site visit includes multiple locations, vendors are required to initial at the beginning of the visit at the first location and initial at the end of the visit at the last location, to ensure that everyone is safe and accounted for. Questions regarding this solicitation shall be submitted in writing to [email protected] no later than 5:00 PM on September 19, 2023. Responses to those questions considered material to the solicitation will be made available as formal addenda to the Town’s Procurement website and DemandStar.com. It is the responsibility of prospective proposers to ensure they are aware of all addenda issued relative to this solicitation. Respondents shall submit all proposal documents electronically through www.demandstar.com. A full instructional guide on how to submit documents will be included with this solicitation. Under "Bid Amount," enter "0". All calculations and review of responses will be conducted through administrative review and a review committee meeting to be scheduled later. Only proposer names will be read into the record. The Town will maintain documentation on its own website at www.davie-fl.gov/411/Procurement for general public information and posting requirements. Late submissions shall not be accepted. The selection of the successful respondent(s) shall be at the Town’s discretion and shall be made in a prompt manner after the receipt and evaluation of all RFP responses. The Town of Davie reserves the right to reject any and all submissions, to waive any and all irregularities in any submission, and to make awards in the best interest of the Town. Brian K. O’Connor Procurement Manager Town of Davie Pursuant to Florida Statutes 119.071, sealed bids, proposals or replies by an agency pursuant to a competitive solicitation are exempt from inspection until such time as the agency provides notice of an intended decision or until thirty (30) days after the opening of the bids, proposals, or final replies, whichever is earlier. Pursuant to Florida Statute § 286.0105, if a person decides to appeal any decision made by this board, agency, committee, or council with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings. For such purpose he or she will need to ensure that a verbatim record of the proceeding is made, which record includes the testimony and evidence upon which the appeal is to be based.

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