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ISSUED BY: Shelly Klawonn, CBJ Senior Buyer ISSUE DATE: 2/3/2023 QUOTE DEADLINE: 2/14/2023 prior to 2:00 p.m. AK time *Late Quotes Will Not Be Accepted. SUBMISSION INSTRUCTIONS: Timely responses are accepted via Electronic Submission* at Public Purchase www.publicpurchase.com the CBJ’s eProcurement Provider. Late responses will not be accepted. To respond complete the free, easy, and quick online registration. Tips: Registration is a two-step process; Use the ‘Help’ Menu Tab Public Purchase, Register early - Registration may take up to 24-hours to complete. Vendors who successfully register may submit a response by doing the following: 1. Access the solicitation online at Public Purchase and complete pricing for the line item listed. Public Purchase will automatically calculate the totals. Do not submit more than one pricing schedule. 2. Download PDF Bidders Signature Page, the Equivalent/Variance Page, fill out all fields indicated, sign and upload both pages to Public Purchase. Use only the documents provided. 3. Complete online acknowledgement of the Terms & Conditions* (ATTACHMENT A). *Vendors are provided the opportunity to acknowledge, acknowledge with exceptions, or not accept the required documents. CONTACT, QUESTIONS & ADDENDA: CBJ Purchasing Division of Finance is the sole point of contact for all matters pertaining to this procurement. No oral interpretations will be made. Submit any interpretation requests in writing, noting issuing Buyer and quote number. Request must be received a minimum of three (3) business days prior to the quote deadline via email to [email protected] or the Public Purchase “Ask Questions” link or Fax to (907) 586-4561. Any changes to CBJ issued documents will be in the form of an addendum to the quote. Addenda are issued as promptly as is practical to all plan holders. All such addenda will become part of the quote. INTENT: This quote will result in the immediate purchase and delivery of Theatrical Draperies for Centennial Hall, owned and managed by the City and Borough of Juneau, Parks and Recreation Department. PRICE & F.O.B. POINT: Quote price is to include all related costs, including shipping and delivery to the final destination or FOB Point. Shipping costs must be imbedded into the unit price. F.O.B. destination is: City and Borough of Juneau, Centennial Hall, 101 Egan Drive, Juneau, AK 99801 ATTN: Kathleen Harper. DELIVERY DATE: Delivery at the final destination is requested prior to July 1, 2023 after receipt of order (ARO). Indicate on the Bidder’s Signature Page, the number of calendar days required for delivery. QUANTITIES: The City anticipates issuing a purchase order for the quantities listed. Additional quantities may be needed during the contract or renewal periods. The City does not guarantee any minimum or maximum orders. CONFORMS/VARIES: Bidders will offer item(s) which meet the Technical Specifications. If a bidder requests a variance to the specified item(s), it is the responsibility of the bidder to describe their proposed item/variance in detail on the attached Variance/Equivalent Page. Bidders will indicate the item and state what effect their variance will have. The Variance/Equivalent Page must be submitted with your bid. Failure to describe variances may be grounds to reject the bid as non-responsive. Note the following words provide parameters for what the city will allow on a variance: Minimum, No less than, At least, Maximum, No more than, Not to exceed, Must, Is required, Not acceptable, No substitute. CITY APPROVED EQUIVALENT: When a specific brand/model and the words “or Approved Equivalent” are specified, the intent is to indicate and guarantee a quality or performance level, but not to limit offers of other brands/models. Consideration will be given to an equivalent, provided that the brand/model proposed is of the same general design and of equal substance, quality, function, and finish as the specified brand/model(s). If a bidder offers an equivalent, submit the Variance/Equivalent page with your bid and provide justification of how the brand/model offered meets or exceeds the quality or performance level of the brand/model specified. The City may request additional literature or information from the bidder. Information must be provided upon request. Failure of the bidder to provide requested Information within the specified time, or failure to justify the quality level of the brand/model offered will be grounds to reject the bid as non-responsive. The City is the sole judge of the quality and suitability of any offered equivalent. ACCEPTANCE & RETURNS: The City reserves the right to determine suitability of items offered. All goods or materials are subject to approval by the City. Any items rejected because of non-conformity of the terms and conditions or specifications of this contract, whether held by the City or returned, will be at the Contractor's risk and expense. REFERENCES: If the City is considering an equivalent, the bidder may be asked to provide references from clients currently using the brand/model being offered. Failure to produce acceptable references upon request may deem the brand/model offered unacceptable and the bid non-responsive. References may be a factor in determining the bidder’s ability to provide a quality product for the City. AWARD: Award will be made by Total Quote to the lowest responsive, responsible bidder meeting all requirements. In the event the primary Contractor cannot meet their obligation, the City will contract with the next available Contractor and will hold the original Contractor responsible for any incidental and consequential damages incurred. CONTRACT ADMINISTRATOR :The contract administrator for this contract will be Mary Richey, Parks & Recreation Administrative Officer or upon notification, an alternative assigned designee. TECHNICAL SPECIFICATIONS: Draperies bid are to meet or exceed all specifications listed. All Draperies are to be made of Black Velour fabric, Inherently Fire Retardant (IFR) material, a minimum of 22 ounces (oz) with a minimum sound absorption coefficient of .33 in the 160 hertz (HZ) range. Drape 1 - 6 each (replaces balcony curtains), size 7’6” high x 14’6” wide. Drape with vertical seams, nap down (if napped fabric), unlined. Box pleats reverse and repeat for 100% added fullness. Top: Polypropylene (PP) webbing grommets & ties, 3” webbing with #3 grommets on 12” centers. Bottom: Hem Tape Weight, 4”. Stage Right: Flat hem, 2”. Stage Left: Flat hem, 2”. Drape 2 - 2 each (replaces under balcony curtains), size 13’ high x 24’6” wide. Drape size with vertical seams, nap down (if napped fabric), fully lined. Box pleats reverse and repeat for 100% added fullness. Top: PP webbing & snap hooks flush, 3” webbing with hardware on 12” centers. Bottom: Chain hem lined, 5”. Stage Right: Flat hem, 6”. Stage Left: Grommets & ties on webbing patches, with #3 grommets on 12” centers. Drape 3 - 2 each (replaces under balcony curtains), size 13’ high x 24’6” wide. Drape with Vertical Seams, nap down (if napped fabric), fully lined. Top: PP webbing & snap hooks flush, 3” webbing with hardware on 12” centers. Bottom: Chain hem lined, 5”. Stage Right: Grommets & ties on webbing patches, with #3 grommets on 12” centers. Stage Left: Flat hem, 6”. Drape 4 - 1 each (replaces BR3 loading door curtain), size 12’7” high x 16’ wide. Drape with Vertical Seams, nap down (if napped fabric), unlined. Box pleats reverse and repeat for 100% added fullness. Top: PP webbing & snap hooks flush, 3” webbing with hardware on 12” centers. Bottom: Chain hem lined, 5”. Stage Right: Flat hem, 6”. Stage Left: Flat hem, 6”. Drape 5 - 3 each (replaces BR3 end wall curtains), size 27’10” high x 12’ wide. Drape with Vertical Seams, nap down (if napped fabric), fully lined Box pleats reverse and repeat for 100% added fullness. Top: PP webbing grommets & ties, 3” webbing with #3 grommets on 12” centers. Bottom: Chain hem lined, 5”. Stage Right: Flat hem, 2”. Stage Left: Flat hem, 2”. Drape 6 - 2 each (replaces BR3 end wall curtains), size 27’10” high x 4’ wide Drape with Vertical Seams, nap down (if napped fabric), fully lined. Box pleats reverse and repeat for 100% added fullness. Top: PP webbing grommets and ties, 3” webbing with #3 grommets on 12” centers. Bottom: Chain hem lined, 5”. Stage right: flat hem, 2”. Stage left: flat hem, 2”. Drape 7 - 1 each (replaces BR3 end wall curtains), size 27’10” high x 8’ wide. Drape with Vertical Seams, nap down (if napped fabric), fully lined. Box pleats reverse and repeat for 100% added fullness. Top: PP webbing grommets & ties, 3” webbing with #3 grommets on 12” centers. Bottom: Chain hem lined, 5”. Stage Right: Flat hem, 2”. Stage Left: Flat hem, 2”. Drape 8 - 1 each (replaces BR3 angle wall curtains), size 24’ high x 4’ wide. Drape with Vertical Seams, nap down (if napped fabric), fully lined. Box pleats reverse and repeat for 100% added fullness. Top: PP webbing grommets & ties, 3” webbing with #3 grommets on 12” centers. Bottom: Chain hem lined, 5”. Stage Right: Flat hem, 2”. Stage Left: Flat hem, 2”. Drape 9 - 3 each (replaces BR3 angle wall curtains), size 24’ high x 8’ wide Drape with Vertical Seams, nap down (if napped fabric), fully lined. Box pleats reverse and repeat for 100% added fullness. Top: PP webbing grommets and ties, 3” webbing with #3 grommets on 12” centers. Bottom: Chain hem lined, 5”. Stage right: Flat hem, 2”. Stage Left: flat hem, 2”. Drape 10 - 1 each (replaces BR3 loading door valance), size 1’ high x 16’ wide. Drape with Vertical Seams, nap down (if napped fabric), unlined. Box pleats for 50% added fullness. Top: PP webbing grommets, 3” webbing with #3 grommets on 12” centers. Bottom: Open Hem Unlined 5”. Stage Right: Flat hem, 2”. Stage Left: Flat hem, 2”. Drape 11 - 1 each (replaces BR1 under balcony valance), size 1’ high x 86’6” wide. Drape with Vertical Seams, nap down (if napped fabric), unlined. Box pleats for 50% added fullness. Top: PP webbing, 3” webbing with #3 grommets on 12” centers. Bottom: Open Hem Unlined 5”. Stage Right: Flat hem, 2”. Stage Left: Flat hem, 2”.CYNmPlsP j qut 4 XfFdV Hv n KSsIRX TPCl 915799683

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