This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation FA4801-18-T-1005 is a Request for Quotation (RFQ).  This announcement will be issued as a combined synopsis/solicitation. This requirement is a small business set aside. The anticipated award will be a firm-fixed-price contract, the award will be made based on the lowest priced, technically acceptable offer received. 

The solicitation shall incorporate provisions and clauses that are in effect through Federal Acquisition Circular 2005-96, 06 November 2017.  Provisions and clauses may be obtained via internet at http://farsite.hill.af.mil.  The North American Industry Classification System (NAICS) code is 333318. The small business size standard for this code is 1000 employees.

CLIN 0001 Reverse Osmosis Elements (pn: 410-1500-19), Qty: 80 Ea. (price includes freight)

Manufacturer: Highland Engineering

All items shall be delivered FOB Destination to Holloman AFB, NM 88330.

PROVISIONS/CLAUSES: 

The following FAR provisions and clauses are applicable to this solicitation:

The provision at FAR 52.212-1, Instruction to Offerors Commercial Items (Jan 2017) applies to this acquisition. The following addenda are provided to this provision:

Quotes submitted shall contain the following information: Solicitation Number; Time Specified for receipt of offers; Name; Address; Telephone Number of Offeror; Terms of the expressed warranty; Price, Payment terms, Any discount terms, F.O.B. destination, Expected Delivery Date, CAGE code, DUNS number, Tax ID number and acknowledgement of all solicitation amendments. Quotes must indicate quantity, unit price and total amount. Offerors that fail to furnish the required information, or reject the terms and conditions of the solicitation may be excluded from consideration.

FAR 52.204-7, System for Award Management.

FAR 52.204-13, System for Award Management Maintenance.

FAR 52.204-16, Commercial and Government Entity Code Reporting; (Jul 2016)

FAR 52.204-18, Commercial and Government Entity Code Maintenance; (Jul 2016)

FAR 52.212-1, Instruction to Offerors - Commercial Items.

FAR 52.212-3 Offerors Representations and Certifications-Commercial Items (AUG 2013); 

FAR 52.212-4 Contract terms and conditions-Commercial Items (Jan 2017);

FAR 52.212-5 (Dev) Contract terms and Conditions required to implement statutes or executive orders-Commercial Items (Nov 2017);

FAR 52.232-23, Assignment of Claims

FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors.

The following DFARS provisions and clauses are applicable to this solicitation:

DFARS 252.203-7000, Requirements Relating to Compensation of Former DoD Officials; (Sep 2011)

DFARS 252.203-7002, Requirement to Inform Employees of Whistleblower Rights.

DFARS 252.203-7005, Representation Relating to Compensation of Former DoD Officials; (Nov 2011)

DFARS 252.204-7004, Alt A System for Award Management.

DFARS 252.204-7011, Alternative Line Item Structure; (Sep 2011)

DFARS 252.204-7012, Safeguarding of Unclassified Controlled Technical Information; (Oct 2016)

DFARS 252.211-7003, Item Unique Identification and Valuation,

DFARS 252.225-7002 Qualifying Country Sources as Subcontractors; (Dec 2016)

DFARS 252.225-7035 Buy American-Free Trade Agreements-Balance of Payments Program Certificate Alt 4

DFARS 252.225-7036 Buy American-Free Trade Agreements-Balance of Payments Program  Alt 4

DFARS 252.225-7048 Export-Controlled Items

DFARS 252.232-7003, Electronic Submission of Payment Request and Receiving Reports; (Jun 2012)

DFARS 252.232-7006, Wide Area WorkFlow Payment Instructions; (May 2013)

DFARS 252.232-7010, Levies on Contract Payments;  (Dec 2006)

DFARS 252.244-7000, Subcontracts for Commercial Items; (Jun 2013)

The following AFFARS provisions and clauses are applicable to this solicitation:

AFFARS 5352.201-9101 Ombudsman. (Jun 2016)

DFARS 252.232-7006, WAWF Payment Instructions (May 2013)

a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

Invoice and Receiving Report (Combo)­­­­­                                                    

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

N/A                                                                                                           

 (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF	Data to be entered in WAWF
Pay Official DoDAAC	F87700
Issue By DoDAAC	FA4801
Admin DoDAAC	FA4801
Inspect By DoDAAC
Ship To Code
Ship From Code
Mark For Code
Service Approver (DoDAAC)
Service Acceptor (DoDAAC)
Accept at Other DoDAAC
LPO DoDAAC
DCAA Auditor DoDAAC
Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system.

                        Receiver/COR: N/A

Buyer: [email protected]

Contracting Officer: [email protected]

Additional Contact: [email protected]

 (g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

See Buyer Above__

 (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

Objective: Invitation to quote price for commercial items.

The 49th Contracting Squadron is interested in possibly purchasing commercial items from your company.  Please quote your unit price together with your discount for volume purchasing.  

You MUST also indicate:

- Delivery time from receipt of our purchase order to receipt of your shipment; this time frame will be a condition of any purchase order made.

- If delivery costs are not included in your quote please state clearly otherwise we will assume they are included and cost will not be added to contract.  

All price quotations must be firm and state any expiration dates if applicable.

This document and any applicable attachments must be returned to Government Point of Contact. Please sign the below as confirmation of your understanding of the terms and conditions outlined above.

Name
Title
Signature
Date

Points Of Contact

Contract Administrator: Caleb. L. Wynia, 2d Lt, USAF,  Phone: (575) 572-0662, e-mail [email protected]

Contracting officer: Robert J. Widdoss, GS-12, DAF, Phone: 575-572-0671, e-mail [email protected]

IMPORTANT NOTICES:

1) RFQ submission must be in accordance with solicitation;

2) Offerors must be registered in the System for Award Management to be eligible for award (Ref. DFARS 252.204-7004, Required Central contractor Registration);

3) All Amendments, if applicable, must be acknowledged;

4) Questions concerning this notice should be submitted to the Points of contact as indicated in this announcement.

Questions in regards to this solicitation are due no later than 1200 (12:00 p.m.) Mountain Standard Time by 22 February 2018.

Response Time- Request for Quotation will be accepted at the 49^th Contracting Squadron, 490 First St. Ste. 2111, Holloman AFB, NM 88330 or by email to both point of contacts listed above not later than 1200 (12:00 p.m.) Mountain Standard Time on 23 February 2018. All quotes must be marked with RFQ number and title as well as the following information:

Offeror Name:
Offeror Address:
Offeror Point of Contact:
POC Phone:
POC Email:
Vendor Code: Cage / DUNS