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Florida international University invites proposals from qualified bidders to provide documentary film making services for the Florida international University ‘Commons for Justice’ Project. Key RFP Events Date & Time Questions Due August 28th Proposal Due September 8th I. OVERVIEW: Working Title: “The Spine of Distress and Resilience” Place of Performance: Miami-Dade County, film making may occur at various locations around Miami-Dade County. Scope of Work: Overall aim of the assignment The purpose of this project is to coordinate and film one 21-23-minute video documentary that will address the rationale of the Florida international University ‘Commons for Justice’ Project and the region’s north-south “spine of distress” and resiliency efforts within six neighborhoods. Specifically, the contractor is looking for a three-act documentary to understand the complex local-global story of disaster risk and resilience. Act 1 Capture the audience's attention: Miami’s “Spine of Distress,” what does that mean, where is it geographically, what does it look like (maps, drones, voiceover), and how do our six neighborhood/communities fit with the “Spine”? Act 2 Current and imminent obstacles/challenges: How do our community partners understand and define the principal risks they face? (Draw from the ‘Neighborhood Studies’, integrate visuals, voiceover, community leader interviews). Act 3 Approach to resolving the questions and issues: What are our community partners doing to build resilience to the risks identified in Act 2 (along with maximal visuals, interviews with faculty and community leaders). Conclusion/Epilogue: Why It Matters (visuals plus strong voiceover, a la Morgan Freeman) Additional Background on Commons for Justice Grant: Consistent with The Mellon Foundation’s emphasis on a Collaboratory approach (co- identification, co-design, and co-production) with local stakeholders and community leaders, FIU created the Florida International University Commons for Justice (FIU-CfJ). The “Commons” serves as a combination of (a) an open, safe, and supportive space to articulate and exchange findings, views, perspectives, and solution options; and (b) a set of resources for research and teaching available to, and shared with, neighborhoods and the broader community. The FIU Commons for Justice employs its unique Collaboratory method while working with local neighborhoods and community partners. While the particular geographical focus of the project has been on the region’s north-south “spine of distress” (predominantly neighborhoods and communities of color with strong senses of place and history, but also with profound feelings of distrust, neglect, and alienation), the project has transcended its local arena by exchanging with Caribbean Basin communities and a virtual network (the Global Indigenous Forum) that advocate respect and support for Indigenous populations and minorities worldwide. The FIU Commons for Justice strives to build a research-analysis-awareness-voice-solutions program to identify, illustrate, and address the deep racial and ethnic inequities in pre-event disaster exposures and vulnerabilities and in post-event resilience resources and capacities. The Commons for Justice grant was established with a clear vision in mind - to catalyze positive change and address pressing challenges in our society. The FIU-CfJ formed 11 major components to tackle these issues: (1) a research cluster to identify the most pressing risk and resilience problems (including a lack of secure/sustainable livelihoods) in neighborhoods predominantly of color; (2) publicly accessible presentations on how differential disaster risk and resilience problems “layer” on―and interact with―more everyday racial and ethnic injustices; (3) risk reduction and resilience options for neighborhoods and communities of color; (4) a program to collect, preserve, and curate coping stories from those who live in particularly at-risk neighborhoods; (5) visiting artists and a journalist able to capture the everyday experiences of living in vulnerable landscapes; (6) curricular development of “Histories from Different Perspectives” and an outreach “History Exchange”; (7) undergraduate research fellowships; (8) predoctoral research fellowships; (9) postgraduate research fellowships; (10) enrichment and exchange with the FIU-based Global Indigenous Podcast Network; and (11) “in-residence” support for local, regional, and/or national experts/activists on racially-based injustices in risk and resilience. Background on Spine of Distress can be located at the link below: https://metropolitan.fiu.edu/research/periodic-publications/hot-topics/mdeconomicdistress2016.pdf Deliverables and specific aims: • Collaborate with FIU faculty and staff to further expand on documentary concept. • Collaborate with FIU faculty and staff on collecting and recording b-rolls, still shots, archival material and conduct interviews • Submission of outlines/script, designs, plans, etc., of the documentary • Delivery of professional, high-quality and high definition 21–23 minute documentary suitable for TV and streaming. • Delivery of two professional, high-quality and high definition 1-2 minute highlight reels/trailers Specific Activities: The main tasks of the Contractor/consultant/company/agency are as follows: • Establish the team of technical personnel required for the production of the video film • Meeting with the FIU Team to conceptualize and concretize the expectations of the project and develop the scenario, theme and the work schedule of film production • Submission of a preliminary story board and shot list for approval • Onsite Filming and interviewing • Developing of a script with guidance from FIU Team. Films’ narration will be in English. Subtitles/captions shall be prepared in English, Spanish, and Creole. • Realizing the post-production process of the film (editing, dubbing, special effects and graphic animations, subtitles, music, etc.), • Submission for approval of one edited draft (with subtitles in English, Spanish, and Creole). • Submission of at least 20 high quality photos from each project site they shoot. • Submission of all original documentary footage. • Submission of five DVD copies of the film. Timing and Duration: Contract Period: Contracts arising from this RFP will be for a base period of approximately 9 months. The anticipated start date will be mid-September 2023. • The Contractor/consultant/company/agency shall commence the work upon signing of contract and the contract shall expire as of June 1, 2024. • Total pre-production, production and post-production time (including interim reviews, narrative and final production) should be finalized by the end of May 31, 2024. • The rough cut of every phase of the documentary should be provided to FIU for review and comments. • Once final cut is given a green light, contractor/consultant/company/agency shall complete the work and submit for FIU’s approval (legal consideration for broadcasting rights). Ownership and broadcasting rights lie with FIU. • The quality of the documentary must be up to broadcast standards with a minimum quality of high definition. • The contractor/consultant/company/agency shall provide full production and a ready-to-air product, i.e.: film, produce, edit, and provide music, voiceover and script, and subtitle writing and translation. • The contractor/consultant/company/agency shall submit a final version of the documentary film in one of broadcast standards, preferably in high-quality and high definition DVD. Deadline for project completion: May 31, 2024 Equipment and Travel requirements: No equipment should be purchased under this contract. The Vendor must provide their own equipment and will be responsible for arranging transportation of equipment and their own travel to and from location. All estimated travel costs should be included as part of this proposal package. Requirements and Qualifications for the Contractor/consultant/company/agency: The Contractor/consultant/company/agency is expected to have the following qualifications: • Minimum of three years’ work experience in the area of film/reportage/documentary writing, producing, directing and editing; • History of performance excellence regarding themes/target groups that are the same as/similar to the above mentioned ones; • History of films created by the contractor/consultant/company/agency • Ability to operate under strict time limits; • Ability to effectively apply high production and technical standards for the purpose of maintaining high levels of professionalism; • Ability to work in the English and Spanish language; • Successful materials filmed in the region would be an asset. The Contractor/consultant/company/agency is expected to provide: • Appropriate portfolio from previous work and information; • Brief bios (CVs) of the key people to be engaged in the production of documentary; • Documentary synopsis including description of work plan (not more than 3 pages); • Detailed filming plan and timetable of all phases in pre-production, production and post-production; Price Schedules for the film which should clearly explain the following details (please note any assumptions made): • Detailed technical information of the equipment intended for use: camera, light, sound, and other video • Production equipment, etc. • Film crew costs and estimated days of shooting • Relevant information about editing process and the price of editing (off-line and on-line if needed) • Information on and the cost of dubbing and subtitles captioning • Relevant information on and the cost of the pre and post-production process Question & Answer Period: Any vendor requiring clarification of any section of this RFP or wishing to comment on any requirement of the RFP must submit specific questions to GovSpend or email [email protected] the question deadline. Evaluation of Responses and Method of Award: Once the proposal period has ended, the FIU team will interview candidates and choose the individual/organization that they deem best suited for the project. Consideration shall be given to the Bidder’s experience, breadth of work, demonstrated technical ability, past work, portfolio, references, and demonstrated alignment with the Florida international University ‘Commons for Justice’ Project. Copyright: Upon full payment by the Florida international University, all products of the Vendor’s work, including but not limited to outlines, reports, charts, sketches, drawings, designs, plans, photographs, videos, specifications, estimates, computer programs, or similar documents, becomes the sole property of the Florida international University and may not be copyrighted or resold by the Vendor. The Vendor relinquishes all rights to said property

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