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IFCB Posted : Jan 24, 2022 Bid Deadline : Monday, Feb 21, 2022 Questions Due By : Friday, Jan 28, 2022 Applicant Address : Springdale, AR 72765 IFCB ID : 220015493 IFCB Requirements : · All Questions and Bids must be submitted using the on-line IFCB system. If for some reason the system is down before the respective deadline, please email your bid to [email protected] or fax it to 918.445.0049. Bids or questions submitted in this fashion will be disqualified if the on-line system is active at the time of submission. · Bidder must agree to participate in USF Program (AKA “E-rate”) for the corresponding funding year. · Please include the correct Service Provider Identification Number (SPIN) on your bid. · By submitting a bid, bidder certifies that the bidder does have a valid (non-red light status) SPIN for the E-rate program at the time of submission. Should the Applicant discover that the bidder is on red light status, or if the FCC classifies the bidder as on red-light status before work is performed and invoices are paid, the contract will be null and void and the applicant will have no payment obligations to the bidder. · Bidder is expected to provide the lowest corresponding price per E-rate rules. See https://www.usac.org/e-rate/service-providers/step-2-responding-to-bids/lowest-corresponding-price/ for details. · Contracts must not prohibit SPIN changes. · Bidder must agree to provide the Applicant the choice of discount methods (SPI or BEAR). · Bidder will be automatically disqualified if the District determines that the bidding company has offered any employee of the District any individual gift of more than $20 or gifts totaling more than $50 within a 12 month period. This does not apply to the recent FCC exemptions of the Gift Rule for the COVID pandemic. · All contracts awarded will be contingent upon E-rate funding and final board approval. The applicant may choose to do all or part of the project upon funding notification. · All contracts awarded under this IFCB bidding process may be voluntarily renewed by the applicant, upon written notice to the provider, for five consecutive one year terms. Please include this language in your final contract. · All applicable fees, surcharges, and taxes must be identified on the bid. E-rate rules require the applicants to evaluate the price of eligible goods and services that will be listed on the 471 application during the competitive bidding process. Fees and surcharges that apply but are not listed on the bid will be the responsibility of the bidding company, should their bid be awarded. · If the applicant is requesting purchases of new equipment, or maintenance of that new equipment, bids for functionally equivalent equipment will be accepted. · LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. · The winning vendor will be required to complete the USAC approved Item 21 template for the project within 7 working days after notification that the vendor has won the bid. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A-C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified. · DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendor must certify and provide proof that they are an authorized reseller of the manufacturer of the E-rate eligible equipment. School will not accept any bids that include grey market products or equipment. Any proposal that includes grey market equipment or does not contain the proper certification(s) and proof will disqualify the bid. Services and Equipment Requested : Category One: Leased Lit Fiber – District currently has a 1GB circuit from the hub located at 1498 E Emma Ave, Springdale AR, 72762 to Don Tyson School of Innovation 2667 Hylton Road, Springdale AR 72764. The district would like to increase the bandwidth of this connection. Vendors should provide bids for 10GB, 20GB, 40GB, 50GB and 100GB. The district prefers the leased lit fiber to be a true WAN or switched network. The district would like a multi-year, scalable contract for a 5-year term. LEASED LIT FIBER DISQUALIFICATION FACTOR: Any and all installation charges must be identified on your bid. If you submit a bid indicating that installation charges may apply without listing those charges, we will consider your bid incomplete and disqualify your bid. Category Two: INTERNAL CONNECTIONS Project A - WAPs Replace/install and configure new wireless access points. Vendors must provide 3 references for projects from similar size districts. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Wireless Access Points 1700 Cisco 9120 NOTE: We are requesting WAP or Controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: All networking equipment must fully integrate seamlessly with existing Cisco environment by item type/model/software version. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A-C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. Project B - Switches No install needed for the switch project. Vendors must provide 3 references for projects from similar size districts. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Switches 50 Cisco Catalyst 9200, Education Edition NOTE: We are requesting WAP or Controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: All networking equipment must fully integrate seamlessly with existing Cisco environment by item type/model/software version. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A-C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. Project C – Wireless Controllers Replace/install and configure new wireless controllers. Vendors must provide 3 references for projects from similar size districts. Type of Equipment Quantity Vendor Should Bid Preferred Make/Manufacturer Wireless Controller 2 Cisco 9800-80 NOTE: We are requesting WAP or Controller or switch licenses on this IFCB, which sometimes may be categorized as BMIC or MIBS by USAC (the BMIC and MIBS boxes on the 470 have been checked to cover this scenario). COMPATIBILITY REQUIREMENT: All networking equipment must fully integrate seamlessly with existing Cisco environment by item type/model/software version. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids from companies that include equipment barred by the Federal Communications Commission due to national security risks (such as ZTE or Huawei) will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendors must complete and include the C2 Cover Page with their bid. Bids received without the cover page will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid the entire hardware project. Bids for individual components of the project will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS – PROJECT A-C: It will be the bidder’s responsibility to provide documentation about the compatibility requirements listed in this IFCB. Vendors that submit bids without documentation demonstrating the required compatibility listed in this IFCB will have their bids disqualified, unless that vendor has bid the preferred make/model number listed. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Applicant will not accept bids for refurbished equipment. Any bids containing refurbished equipment will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Bids that include equipment that was manufactured for use outside of the United States will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Service providers are required to bid an entire Project A, Project B or Project C. Bids for individual components of a single project will be disqualified. DISQUALIFICATION FACTOR INTERNAL CONNECTIONS: Vendor must certify and provide proof that they are an authorized reseller of the manufacturer of the E-rate eligible equipment. School will not accept any bids that include grey market products or equipment. Any proposal that includes grey market equipment or does not contain the proper certification(s) and proof will disqualify the bid. There is an additional document associated with this IFCB. Please click the buttons to download the document. SPRINGDALE_C2_COVER_PAGE.pdf 2022_C2_Bidding_Instructions158.pdf

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