TONER CARTRIDGES FOR DFAS-ROME NEW YORK REQUEST FOR QUOTES (RFQ) NO: HQ0423-10-T-0010 This is a combined synopsis/solicitation (RFQ) for the purchase of toner cartridges as described in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This will be a Firm Fixed Price Contract type. NAICS code for this announcement is 325992 with small business size standard 500 employees. This acquisition is a total small business set-aside. SOLICITATION CLOSING DATE: All quotes must be received by Close of Business, Thursday, July 22, 2010. Please be sure to include Product Description to indicate if cartridge is a compatible, refurbished or original equipment manufacturer item, DUNs number, Cage Code and Tax Identification number in your quote. Please note that shipping is FOB-Destination and is to be included in your unit price and will not be a separately priced line item. Preferred delivery method is via email: [email protected] DESCRIPTION: Defense Finance and Accounting Service (DFAS) Rome, NY currently has a requirement for toner cartridges as described below, to be delivered FOB Destination to DFAS-Rome NY. The Contractor shall provide compatible toner cartridges as identified or original equipment manufacturer cartridges if compatibles are not available, or remanufactured cartridges for the listed types of printers below. All cartridges are to be High Yield. Faulty cartridges shall be replaced at no cost to the Government upon notification by the Government Point of Contact (GPOC). The Contractor will provide authorization for a Commercial Bill of Lading for the shipment and return of faulty as well as empty cartridges. The replacement cartridges will be received by the Government within two weeks of notification. Cartridges shall be picked up and/or delivered to the Defense Finance and Accounting Service – Rome; 145 Electronic Parkway; Rome, NY 13441. Remanufactured or compatible toner cartridges must meet or exceed the specifications that are provided by the manufacturer. At a minimum: • They have to be completely disassembled • All components inspected, separated and cleaned • New drum installed • New wiper blade installed • New magnetic roller installed • Toner container filled with new toner to original specifications • Toner container sealed with pull-out strip to prevent leakage • Cartridge reassembled and tested on proper equipment • Include a new electronic smart chip to interact and track toner usage. Contractor shall furnish the following, or compatible, items: • Printer: HP9040; Cartridge: C8543X; Quantity: 200 ea • Printer: HP 110 Volt User OEM Maintenance Kit; Cartridge: C9152A; Quantity: 50 ea • Printer: Dell 2330dn ; Cartridge: SY233N; Quantity: 50 ea Delivery: All items to be delivered 15 days after receipt of the Contract. A packing slip shall be shipped with each shipment of cartridges. Delivery Location: Defense Finance and Accounting Service – Rome, 145 Electronic Parkway, Rome, NY 13441 PROVISIONS AND CLAUSES: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-43. The Government intends to include the following DFAS, FAR and DFARS clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://farsite.hill.af.mil/. DFAS Clauses may be accessed in full text under attachment titled dfas_clauses. FAR 52.212-1 INSTUCTION TO OFFERORS-COMMERCIAL (JUNE 2008) FAR 52.212-3 OFFEROR REPRESENTATION AND CERTIFICATIONS (JUNE 2008) FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (FEB 2007) FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES OF EXECUTIVE ORDER COMMERCIAL ITEMS (AUG 2007) DEVIATION FAR 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPPRESENTATION (JUNE 2007) FAR 52.247-34 FOB DESTINATION (NOV 1991) FAR 52.252-2 CLAUSES INCORPORTED BY REFERENCE (FEB 1998) FAR 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (APR 1984) DFAR 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A (SEP 2007) DFAR 252.212-7001 (Dev) Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense (JUL 2009) DFARS 252.232-7003 Electronic Submission of Payment Requests (MAR 2007) DFARS 252.246-7000 MATERIAL INSPECTION AND RECEIVING REPORT (MAR 2008) DFAS 52.223-9000 Environmentally Preferable Products (Oct 2007) DFAS 252.232-9000 Wide Area Work Flow (WAWF) Instructions (JAN 2010) DFAS DCG 204.2 Replacement of Paper Document Distribution Electronic Document Access (EDA). BASIS FOR AWARD: The Government will award a single contract to the Contractor whose quote is determined to be lowest price technically acceptable. Quotes are requested to remain valid for a minimum of 30 days. INVOICES: Shall be submitted via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract. Reference DFAS Clause 252.232-9000.

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