COMBINED SYNOPSIS/SOLICIATION FOR BASE TOPSOIL
1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
2) Solicitation F1W3F20033A001 is issued as a Request for Quote (RFQ).
3) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-40 effective 22 Apr 10 and Class Deviation 2010-O0007. The DFARS provisions and clauses are those in effect to DCN 20100408.
4) This is a 100% small business set-aside. The NAICS code is 423320, size standard: 500 employees.
5) Line Item: CLIN 0001 TOPSOIL 3500 Cubic Yards Delivered to EAFB. See Exhibit A for requirements, specifications, and delivery schedule.
6) The government intends to award a firm-fixed price contract.
7) Period of performance is 24 May 2010 through 9 July 2010, delivery FOB Elmendorf AFB, Alaska. See Exhibit A for specifications and Exhibit B for delivery directions on Elmendorf AFB.
8) The provision at 52.212-1, Instructions to Offerors-Commercial applies to this acquisition. Addenda to provision 52.212-1: Paragraph (b)(10) does not apply. Paragraph (c), offeror agrees to hold prices valid for a period of sixty (60) days.
9) The provision at 52.212-2, Evaluation-Commercial Items applies to this acquisition. Addenda: Paragraph (a) is changed to read, "The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be most advantageous to the Government based on lowest price technically acceptable product for all items in the schedule." Paragraph (b) does not apply.
10) Each offeror shall include a completed copy of the provision at 52.212-3, Alternate I, Offeror Representations and Certifications--Commercial Items, and the provision 252.212-7000, Offeror Representations and Certifications--Commercial Items, or update these on-line representations and certifications at http://orca.bpn.gov.
11) The clause at 52.212-4, Contract Terms and Conditions - Commercial Items, applies to this acquisition
12) The following clauses apply to this acquisition:
52.212-5 (Dev) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation)
52.219-6 Notice of Total Small Business Set Aside
52.219-28 Post Award Small Business Program Representation
52.222-3 Convict Labor
52.222-19 Child Labor-Cooperation with Authorities and Remedies
52.222-21 Prohibition of Segregated Facilities
52.222-26 Equal Opportunity
52.222-36 Affirmative Action for Workers with Disabilities
52.222-50 Combat Trafficking Persons
52.225-13 Restrictions on Certain Foreign Purchases
52.232-33 Payment by electronic funds Transfer-Central Contracting Regristration
52.233-3 Protest after award
52.233-4 Applicable Law for Breach of Contract
52.252-2 Clauses incorporated by reference; see FAR website http://farsite.hill.af.mil/ for full clause
252.203-7000 Requirements relating to compensation of former DoD Officials
252.212-7001 (Dev) Contract terms and conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Deviation)
252.225-7001 Buy American Act-Balance of Payments
252.232-7003 Electronic Submission of payment Requests
252.232-7010 Levies on Contract Payments
252.247-7023 Transportation By Sea
252.247-7023 Alt III Transportation By Sea
G-201 SUBMIT INVOICES ELECTRONICALLY
Wide Area Work Flow Clause

This contract contains DFARS Clause 252.232-7003, Electronic Submission of Payment Requests. This clause requires invoices for supplies and services purchased by the DoD be submitted via electronic means. The Wide Area Workflow (WAWF) system satisfies this mandatory requirement. WAWF can be accessed on the internet at https://wawf.eb.mil/ .

Before using WAWF, ensure your company's Electronic Business POCs listed in your Central Contractor Registration (CCR) are the same individuals that will invoice through WAWF. If they aren't, changes can be made to your company's CCR profile at www.ccr.gov. Click on "Update" or "Renew" using "TPIN". CCR customer support can be reached at 1-888-227-2423.

If your company's electronic business POCs are correct, contact the WAWF helpdesk at 1-866-618-5988 or by e-mail at [email protected] and ask to establish a group for your company's CAGE code. The group administrator will also have to call the WAWF helpdesk to request account activation. Once the group is established and the account is activated, your company will be able to create a combination invoice/receiving report using the codes below and instructions available from our contract administrator/buyer.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Limestone at (800)-756-4571. Please have the order number and invoice number ready when calling about payment status.
The accounts payable mailing address can be located in Block 18a of the order. Payment information can be easily accessed using the DFAS web site at http://www.dfas.mil. The purchase order/contract number or invoice will be required to inquire status of payment. Go to DFAS on the web at: www/dfas.mil/money/vendor..

The contractor shall create one of the following:

"Receiving report combo" for supplies
THE FOLLOWING CODES WILL BE REQUIRED TO ROUTE YOUR INVOICES THROUGH WAWF

ISSUE BY DODAAC: FA5000
ADMIN DODAAC: FA5000
INSPECT BY DODAAC: F1W3F2
SERVICE ACCECPTOR: F1W3F2
"SHIP TO" DODAAC: F1W3F2
PAY OFFICE DODAAC: F67100

Please send additional emails to all listed:
EMAIL POINT OF CONTACT LISTING: [email protected]
SERVICE ACCEPTOR/INSPECTOR: [email protected]
CONTRACT ADMINISTRATOR: [email protected]
13) N/A
14) N/A
15) Quotes are due no later than 27 April 2010, 4:00 P.M. Alaska Daylight Time. Send Quotations to the 3rd Contracting Squadron/LGCA, Attn: James Cohen or Brenda Leckrone, 10480 22nd Street, Elmendorf AFB AK 99506-2501. Quotations may be submitted via fax at (907) 552-7497 or emailed to [email protected] or [email protected] . Quotes must be signed, dated, and submitted on company letterhead.
16) For information regarding this solicitation, contact James Cohen (907) 552-5586 or Brenda Leckrone (907) 552-5337.
 

Exhibit A
TOPSOIL Specifications
This description of Top Soil is by volume.
3500 Cubic Yards of TOPSOIL delivered to Elmendorf AFB in accordance with delivery specifications.

Organics: 60% by volume - Must be free of sticks, rocks and any other
objectionable material.

Sand: 20% by volume - 100% shall pass through a #4 screen.

Silt: 20% by volume - Any sand material passing a #100 screen.

TOPSOIL, containing organics by volume at 60%, sand 20%, silt 20% and have a ph factor of 5.5 - 6.5. Soil must pass through a 8MM screen and be free of sticks, rocks and any other debris.

Samples from prospective vendors shall be made available to the Horizontal Repair Shop for verification of the specifications.

Delivery must begin on 24 May 10 accumulating at least 1000 cubic yards no later than 11
June 10, thereafter maintaining no less than a 1000 cubic yard stockpile until the total
quantity has been delivered. All topsoil shall be delivered no later than 9 Jul 10.

Topsoil will be delivered to the 3rd Civil Engineers Gravel Pit, area located at the east end of Runway 6 on Elmendorf AFB between 0730 and 1530 hours Monday through Friday. Delivery tickets must be collected for each load. A government representative or a collection box will be at the dumpsite for this purpose.

Vendors should be advised that security conditions change on Elmendorf AFB and they should make arrangements with the base security forces for their delivery drivers and trucks to enter the base for topsoil delivery.

POC: SSgt Jean Bartness 552-3063 or Mike Sanders at 552-3088.

Exhibit B
Delivery Directions on EAFB
Enter Elmendorf at Post Road Gate
Turn Right onto Arctic Warrior Drive
Turn Left onto Vandenberg Ave
Turn Right onto Davis Highway
Turn Left onto second access road, first left after RR tracks
Turn Right into Gavel Pit
Turn Left into Topsoil storage
If you need further information, call Jean at 552-3063 or 3088/223-2969

Bid Protests Not Available