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City of Union City Request for Proposals from Individuals Interested in Providing Transcription Services for the Union City Boards for the Period January 1, 2022 through June 30, 2022 Introduction Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City of Union City (“City”) seeks proposals in response to this Request for Proposals (“RFP”) from individuals who wish to provide transcription services, as directed by the Corporation Counsel, the Board of Commissioners or other appropriate official within the City for a contract period from January 1, 2022 through June 30, 2022. The position may be subject to Department of Community Affairs approval. The successful applicant must have significant experience with transcription services. If awarded a contract, the individual/company shall be required to comply with the requirements of N.J.S.A. 10.5-31 et seq. and N.J.A.C. 17:27 (See Exhibit A attached hereto). The successful applicant will engage in/be responsible for, but not be limited to, transcribing regularly scheduled sessions and special meetings as scheduled of the Union City Board of Commissioners, Union City Zoning Board, Union City Planning Board and Union City Redevelopment Agency. Transcripts of each meeting shall be provided to the City, as requested. A list of the regularly scheduled meetings is attached. The schedule of these meetings is subject to change. The aforesaid times are approximate and may change subject to the board calendar. In the event of vacation or unavailability, the vendor is permitted to utilize a substitute for a limited period, with the approval of the appropriate board. The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed. A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request. Payment Timing Proposers are advised that the contract with the successful proposer will permit the City to make payments to the successful proposer for approved services in accordance with, and within the time permitted by, the law governing prompt payment of public contracts for the purchase of goods and services. Professional Information and Qualifications Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk. Each interested candidate shall submit the following information: Selection Criteria The selection criteria used in awarding a contract for professional services as described herein shall include, but not be limited to: Submission Requirements Sealed proposals will be publicly opened by the Union City Clerk in her offices at Union City Hall, 3715 Palisade Ave., Union City at 11:00 a.m. on December 2, 2021. Sealed Proposals must be received no later than 11:00 a.m. on December 2, 2021 by: The Office of the City Clerk City of Union City 3715 Palisade Avenue Union City, New Jersey 07087 Please submit one original and two (2) copies of your proposal on white 8 ½ “x 11” paper and one list of your references. View Full Notice Document

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