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Request for Proposals for Certified Court Reporter/Stenographer Services for the Union City Boards from January 1, 2024 through December 31, 2024 Introduction Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the City of Union City (“City”) seeks proposals in response to this Request for Proposals (“RFP”) from individuals who wish to provide certified court reporter/stenographer (“transcription”) (the court reporter/stenographer shall also be called “transcriber” for purposes of this RFP) services as directed by the Corporation Counsel, the Board of Commissioners or other appropriate official within the City for a contract period from January 1, 2024 through December 31, 2024. The position may be subject to Department of Community Affairs approval. The successful applicant must have significant experience with transcription services and have all required licenses and training. All proposers shall be certified by the Authority Board of Court Reporting, Division of Consumer Affairs, New Jersey Office of the Attorney General. This is a biannual certification given by the Authority. The contractor will be required to provide proof of certification. If awarded a contract, the individual/company shall be required to comply with the requirements of N.J.S.A. 10.5-31 et seq. and N.J.A.C. 17:27 (See Exhibit A attached hereto). The successful applicant will engage in/be responsible for, but not be limited to, the following activities: The aforesaid times are approximate and may change subject to the board calendar. The transcriber must attend the complete meeting. In the event of vacation or unavailability, the transcriber is permitted to utilize a substitute for a limited period, with the approval of the appropriate board. The transcriber SHALL: 1. Set up and transcribe each meeting. The vendor shall provide the transcript of the meeting as requested by the specific Board. 2. Any other service necessary to transcribe the meetings for the City of Union City. 3. The transcriber shall be required to travel to the various locations throughout the City of Union City as set by the annual meeting schedule, as amended, and accommodate any changes in venue or schedule as may be required by the City. 4. Proceedings shall be logged for speaker identification and changes. 5. The transcriber shall produce the verbatim transcript from current and previous years’ meeting tapes with the provision that the contract amount not be exceeded. 6. The vendor shall provide monthly billing statements that include a brief statement showing the original amount of the Contract, any increases established by amendment to the Contract, the amount previously billed under the Contract, and the total amount of unbilled funds remaining available under the Contract, and the total amount of unbilled funds remaining available under the Contract after deduction of the most recent amount billed. A copy of each billing statement shall be made available to the State Fiscal Oversight Officer upon request. Payment Timing Proposers are advised that the contract with the successful proposer will permit the City to make payments to the successful proposer for approved services in accordance with, and within the time permitted by, the law governing prompt payment of public contracts for the purchase of goods and services. Professional Information and Qualifications Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the City Clerk. In addition to the forms included herewith, each interested candidate shall submit the following information: Selection Criteria The selection criteria used in awarding a contract for professional services as described herein shall include, but not be limited to: Submission Requirements Sealed proposals will be publicly opened by the Acting Union City Clerk in her offices at Union City Hall, 3715 Palisade Ave., Union City at 12:15 p.m. on November 29, 2023. Sealed Proposals must be received no later than 12:15 p.m. on November 29, 2023 by: Hilda I. Rosario, Acting City Clerk City of Union City 3715 Palisade Avenue Union City, New Jersey 07087 Please submit one original and two (2) copies of your proposal on white 8 ½ “x 11” paper and one list of your references. View Full Notice Document

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