The SAA is currently conducting market research to determine the existence of viable organizations capable of providing nationwide services in support of transporting official records and documents. 

This is not a request for proposal and in no way obligates the Senate in an award of a contract.  This sources sought synopsis contains the most currently available information.  This information is subject to change at any time. Requirements are stated in terms of minimum capabilities and characteristics required by the Senate. 

REQUIREMENTS: The key functional areas under consideration include, but are not limited to, the following:

1. Contractors shall be located within 50 miles driving distance from the United States Capitol Building. 
2. Contractor must have the ability to provide nationwide ground transportation services;
3. Contractor shall furnish all management, supervision, labor, and supplies;
4. Contractor shall have access to manual and electric pallet jacks;
5. Contractor shall have access to trucks with a power lift gate.
6. Contractor shall have access to hand trucks and dollies.

RESPONSES:  In responding to this SSN, state your qualifications to perform each of the mandatory requirements listed above.  Your response to each requirement must include paragraph numbering identifiable to requirements listed above.  In addition, submissions must include: a) past performance experience/information in each requirement for a minimum of three contracts of similar scale, less than two (2) years old that involve use of capabilities relevant to those necessary for the Senate's requirements, including contract number, customer name and address, subcontractor or partnering companies utilized in performance of work, and a brief description of work performed relevant to requirements 1-6 listed above, b)  organizational information including your Dunn and Bradstreet number and point of contact with telephone, fax and e-mail address. 

After receipt and review of the responses to this SSN, the SAA intends to issue a solicitation.

The information contained in this notice will be the only information provided by the Senate during the Sources Sought process.  All qualified sources should respond to this Sources Sought by submitting an information package in accordance with the instructions provided.  Vendors responding to this notice and deemed qualified by the SAA may be requested to submit a proposal in response to a solicitation.  Only firms deemed qualified will be permitted to submit proposals.  If suitable responses are received from qualified sources, the SAA anticipates release of a solicitation during the first quarter of Fiscal Year 2015.  Neither the SAA nor the Senate will be responsible for any costs for the preparation of responses to this request.    

INSTRUCTIONS: Responses to this Sources Sought request are due to the POC no later than December 5, 2014, at Noon. EST and shall be submitted electronically via email only to the attention of Nicole A. Barnes at [email protected].  The subject line of the email message shall be: "SSN 2015-S-021 TRANSPORTATION SERVICES FOR OFFICIAL RECORDS AND DOCUMENTS".  No other method of transmittal will be accepted.  The response shall not exceed twenty-five (25) pages.  Unnecessarily elaborate submissions are discouraged.  Pages over the page limitation may be discarded.  Access by the SAA to information in any files attached to the response is the responsibility of the submitting party.  Neither the SAA nor the Senate is responsible for any failure to access vendor's information. 

THIS IS NOT A REQUEST FOR PROPOSAL.  THIS NOTICE CONSTITUTES THE ENTIRE SOURCES SOUGHT NOTICE AND IS THE ONLY INFORMATION PROVIDED BY THE SAA OR SENATE.  ANY REQUESTS FOR ADDITIONAL INFORMATION WILL NOT BE HONORED.