Opportunity Summary The purpose of this Invitation to Bid ("ITB") is to establish a Contract for the Site prep, fill, and grading for paving. The placement of a 4" thick, two layer hot-mix asphalt around the new hatchery building. Install parking curbs, striping, and signage as shown on the drawings. A curb and catch basin will need to be installed on the South side of the building. Contractor shall provide all necessary expertise, labor, equipment, materials, incidentals, and permits required to perform paving improvements as shown in the Contract Documents MANDATORY PRE-BID CONFERENCE: Due to COVID-19 concerns, we will be instituting guidelines to uphold the Governor's Executive Order No. 20-12. Depending on weather the meeting will be either held outside at the location or in the hatch house or garage to maintain the 6' distancing. This will include maintaining physical distancing of six feet between Department staff and the Contractors. Wearing cloth face coverings is encouraged. Bidders should limit member attendance to necessary staff.Due to the dynamic nature of the COVID situation, this contract may need to be modified if new CDC guidelines or state mandates prevent the project from being completed as outlined. A mandatory pre-bid conference will be held on September 1, 2020 at 10:00 AM (PT), located on site at the Trask Fish Hatchery located at 15050 Chance Road Tillamook OR 97141. BIDDERS ARRIVING AFTER THE CONFERENCE HAS STARTED WILL NOT BE ADMITTED. Any statements made at this conference will not change the Plans, Specifications or other Contract Documents unless an Addendum has been issued from ODFW and advertised on the ORPIN System. BIDDERS OR THEIR REPRESENTATIVE ARE REQUIRED TO ATTEND THE MANDATORY PRE-BID CONFERENCE. BIDS WILL ONLY BE EVALUATED FROM BIDDERS OR THEIR REPRESENTATIVE WHO REGISTERED AND ATTENDED THE ENTIRE MANDATORY PRE-BID CONFERENCE, AND ALL OTHER BIDS WILL BE CONSIDERED NON-RESPONSIVE. A MANDATORY Invitation to Bid (ITB) is attached. You must download the attachment and use the attached ITB to bid on the solicitation. MANUAL BIDS SUBMITTED ON THE ORPIN OPPORTUNITY WILL BE REJECTED AND CONSIDERED AS A "NO BID". YOU MUST USE THE ATTACHED MANDATORY FORM FOR ANY AND ALL MANUAL BIDS. ODFW reserves the right to cancel the solicitation, or reject in whole or in part, any or all quotes when the cancellation or rejection is in the best interest of the contracting Agency, in accordance with ORS 279B.100. The Agency may, in its sole discretion, terminate this Contract, immediately upon notice to Contractor, or at a later date as Agency may establish in its notice, upon the occurrence of any of the following events: 1. Agency fails to receive funding, appropriations, limitations, allotments or other expenditure authority at levels sufficient to allow Agency, in the exercise of its reasonable administrative discretion, to make payments under this Contract; 2. Federal or state laws, regulations, or guidelines are modified or interpreted in a way that either the purchase of Goods or Services, or both, by the Agency under this Contract is prohibited, or the Agency is prohibited from paying for Goods or Services, or both, from the planned funding source WARRANTIES: Unless otherwise stated, all goods shall be new and current model and shall carry full manufacturer warranties. Contractor warrants all goods delivered to be free from defects in labor, material and manufacture and to be in compliance with solicitation specifications. All implied and expressed warranty provisions of the Uniform Commercial Code (ORS chapter 72) are incorporated in this contract. All warranties shall run to the State. *Any reference to brand names is meant as descriptive not restrictive. Alternate bids will be considered on products, which meet or exceed products indicated on quote. Vendor is to mark clearly alternate proposals. "OR EQUAL": Any brand name listed in the specifications as "or equal" or "or equivalent" shall establish the minimum requirements for quality, utility, durability, function, purpose, etc. Other product brands may be offered that are equal to or better than the product brand name. Bidder may show cost differences, alternates and options in the space provided in the quote. This clause is not meant to be restrictive, but to set the minimum standard. AGENCY SHALL DETERMINE, IN ITS SOLE DISCRETION, WHETHER A PRODUCT OFFERED IS "EQUAL." When the designation is "or equal" or "equivalent" Agency shall make its decision after Bid Closing. ACH Payment Processes: ORS 293.525 encourages the use of electronic funds transfer by state agencies to reduce expenditures related to processing of payment information. The Oregon Department of Fish and Wildlife would like to consider use of such a process and encourages its suppliers and potential suppliers to offer ACH or other electronic funds transfer options. Prior to implementation of an electronic payment option, the agency requires information to be provided by approvals from the Oregon Treasury. The Oregon Department of Fish and wildlife is committed to providing equal opportunity and encourages Minority, Women and Emerging Small Business (MWESB) firms, Disadvantaged Business Enterprises (DBE) and federally recognized Indian Tribes to compete for contracting opportunities. ARE YOU A CERTIFIED FIRM IN OREGON? Help Grow your Business in Oregon. Visit www.oregon.gov/Gov/MWESB

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