Issuing Procurement Unit UDOT Procurement Services Division INVITATION FOR BIDS FOR SERVICES (Multiple Awarded Contract) Dumpster Services For Southern Utah Rest/View Area SOLICITATION #UDOT220139LD This Invitation for Bids (“IFB”) is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. SECTION 1: PROCUREMENT INFORMATION 1.1 Purpose of this Solicitation The purpose of this IFB is to enter into a contract, with a qualified contractors to provide:Dumpster Services For Salt Flats Rest Area East and West. Rest/View Areas. This IFB will result in a Multiple award of contracts. 1.2 Length of the Contract The contract resulting from this IFB will be for Five (5) years 1.3 Background The Utah Department of Transportation (UDOT) has over 39 highway Rest Area/ View Area . The list of all sites/locations where services may be requested is provided in the pricing sheet. 1.4 Issuing Procurement Unit, Conducting Procurement Unit, and Solicitation Number The Utah Department of Transportation - Division of Procurement Services is the issuing procurement unit for this IFB on behalf of UDOT Maintenance which is the conducting procurement unit (collectively referred to as “UDOT”). The reference number for this IFB is Solicitation #UDOT220139LD. This solicitation number must be referred to on all bids, correspondence, and documentation submitted to UDOT relating to this IFB. SECTION 2: GENERAL INSTRUCTIONS 2.1 List of Attachments Attachments include the following: Vendor Information page Attachment A: Standard Terms and Conditions for Services Attachment B: Scope of Work Attachment D: Cost Schedule 2.2 Price Guarantee Period Price guarantee must be for 1 year. If allowable under this IFB, a request for price adjustment must be made at least thirty (30) days prior to the effective date. A request for price adjustment must include sufficient documentation (market analysis) supporting the request. Any price adjustment will not be effective unless approved by UDOT. A price adjustment must be guaranteed for the same length of time as the original price guarantee. The conducting procurement unit will be given the immediate benefit of any decrease in the market, or allowable discount. Price adjustments will extend into the contract administration phase. 2.3 Required Contractual Terms and Conditions A contract that results from this IFB will include the required Standard Terms and Conditions for Services (“Standard Terms and Conditions”). If the Standard Terms and Conditions are not attached to this IFB (see Attachment A), then the Standard Terms and Conditions can be found at http://purchasing.utah.gov/purchasingforms.html. It is the responsibility of the bidders to review the Standard Terms and Conditions, whether attached to this IFB (see Attachment A) or at http://purchasing.utah.gov/purchasingforms.html. The Standard Terms and Conditions will not be negotiated. Section 63-6a-604(3) of the Utah Procurement Code requires that a bid will be rejected if it is not responsive or responsible. A bid that is not responsive includes a bid that: (a) is conditional; (b) attempts to modify the bid requirements; (c) contains additional terms or conditions; or (d) fails to conform with the requirements or specifications of the invitation for bids. A bid that contains exceptions and/or additions to the Standard Terms and Conditions will be rejected and disqualified from this IFB. UDOT will not allow a bidder to remove or withdraw exceptions and/or additions from the Standard Terms and Conditions from a bid. However, a bidder may request an exception and/or addition to the Standard Terms and Conditions during the Question and Answer period. UDOT will not allow a bidder’s terms and condition to become part of a contract that results from this IFB. If a bidder’s terms and conditions are attached, referenced, or embedded into a bid, whether intentionally or inadvertently, then the bidder’s terms and conditions shall be null and void and will not become part of a contract that results from this IFB. If a bidder is awarded a contract and the bidder requests that its terms and conditions become part of the contract, then the bidder’s bid will immediately be disqualified and the bidder will not be awarded a contract. 2.4 Submitting a Bid Bids must be received by the date and time specified on Sciquest (the “closing date”). Bids received after the closing date will be late and ineligible for consideration. The preferred method of submitting your bid is electronically through Sciquest. When submitting a bid electronically through Sciquest, please allow sufficient time to complete the online forms and upload documents. This IFB will close at the closing time. If you are in the middle of uploading your bid at the closing time, Sciquest will stop the upload process and your bid will not be received by Sciquest and your bid will not be reviewed by UDOT. Electronic bids may require uploading of electronic attachments. Sciquest will accept a wide variety of document types as attachments. Documents containing embedded encryptions cannot be processed by Sciquest. Additionally, the submission of documents containing embedded documents, zip files, mv, wmp, and mp3 files are prohibited. All documents should be attached as separate files. 2.5 Questions and Answers Period The Question and Answer period closes on date and time specified on Sciquest. All questions must be submitted through Sciquest during the Question and Answer period. Answers from UDOT will be posted on Sciquest. Questions may include notifying UDOT of any ambiguity, inconsistency, scope exception, excessively restrictive requirement, or other errors in this IFB. A question may also include a request to modify the Standard Terms and Conditions, including the insurance requirements for this IFB. Questions are encouraged. Questions may be answered individually or may be compiled into one document. Questions may also be answered via an addendum. An answered question or an addendum may modify the specification or requirements of this IFB. Answered questions and addendums will be posted on Sciquest. Bidders should periodically check Sciquest for answered questions and addendums before the closing date. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in an answered question and/or addendums. Prior to the closing date, UDOT may, at its sole discretion, issue addenda. Addenda may modify any minimum requirement or specification of this IFB. It is the responsibility of the bidders to submit their bids as required by this IFB, including any requirements contained in addenda issued by UDOT. Bidder shall not contact any employee, board member, or evaluation committee member of the issuing procurement unit of this IFB. Failure to comply with this requirement may result in disqualification. NOTE: Exceptions taken by a bidder to the scope/content of the solicitation that have not been addressed during the Question and Answer period will result in the bidder being disqualified. SECTION 3: SOLICITATION REQUIREMENTS 3.1 Scope of Work See Attachment B 3.2 Cost Schedule See Attachment D Bidders must complete and submit ‘Cost Schedule’ according to the instructions provided on the cost schedule. Bidders shall not change the format of the cost schedule and must submit pricing in the exact format requested for a fair comparison of pricing among all bidders. Bids received in an alternate format may be disqualified. SECTION 4: EVALUATION AND AWARD PROCESS 4.1 Bid Evaluation General Information Pursuant to Section 63G-6a-606 of the Utah Procurement Code this IFB shall be evaluated by the objective criteria described in this IFB. Bids submitted must comply with the general instructions in Section 2 of this IFB and the General Provisions contained on the Cover Page. Any bid that does not comply with the requirements and instructions contained in these solicitation documents will be deemed non-responsive and disqualified from further evaluation. Any exceptions to the content of this IFB, including the specifications and minimum requirements, must be protested in writing to UDOT Procurement prior to the closing date. 4.2 Bid Checklist This checklist is intended to serve as a reminder to submit all the requested and required information. Full instructions are contained within the solicitation documents and must be followed. Invitation for Bid Cover Page completed and signed. Attachment D (pricing) Pricing submittal. 4.3 Bid Evaluation Administrative and Mandatory Minimum Requirement Compliance Each bid received shall be evaluated for responsiveness in the following manner: Criteria Determination Timely Receipt of Bid Pass/Fail Complete Bid Packet Pass/Fail Complete and Correct Documents Pass/Fail Mandatory Requirements Compliance Pass/Fail Any bid that does not pass these administrative criteria and the mandatory minimum requirements will be deemed non-responsive and will be rejected from this solicitation. 4.4 Bid Evaluation Technical Specifications Bids that pass the administrative and mandatory minimum requirements will be evaluated to determine that they meet or exceed the technical specifications or scope of work. Any bid that does not meet or exceed the technical specification or scope of work will be deemed as non-responsive and disqualified from further consideration. 4.5 Contract Award Process All bids that meet or exceed the technical specifications or scope of work shall be evaluated on cost and UDOT, pursuant to Section 63-6a-606(3) of the Utah Procurement Code, shall: (a) award the contract as soon as practicable to: (i) the lowest responsive and responsible bidder who meets the objective criteria described in the invitation for bids; or (ii) if, in accordance with Subsection (4), the procurement officer or the head of the conducting procurement unit disqualifies the bidder described in Subsection (3)(a)(i), the next lowest responsive and responsible bidder who meets the objective criteria described in the invitation for bids; or (b) cancel the invitation for bids without awarding a contract. SECTION 5: PROTECTED INFORMATION The Government Records Access and Management Act (GRAMA), Utah Code Ann., Subsection 63G-2-305, provides in part that: the following records are protected if properly classified by a government entity: (1) trade secrets as defined in Section 13-24-2 if the person submitting the trade secret has provided the governmental entity with the information specified in Section 63G-2-309 (Business Confidentiality Claims); (2) commercial information or non-individual financial information obtained from a person if: (a) disclosure of the information could reasonably be expected to result in unfair competitive injury to the person submitting the information or would impair the ability of the governmental entity to obtain necessary information in the future; (b) the person submitting the information has a greater interest in prohibiting access than the public in obtaining access; and (c) the person submitting the information has provided the governmental entity with the information specified in Section 63G-2-309; * * * * * (6) records the disclosure of which would impair governmental procurement proceedings or give an unfair advantage to any person proposing to enter into a contract or agreement with a governmental entity, except that this Subsection (6) does not restrict the right of a person to see bids submitted to or by a governmental entity after bidding has closed; .... Pricing may not be classified as confidential or protected and will be considered public information. Process for Requesting Non-Disclosure: Any Bidder requesting that a record be protected shall include with the bid a Claim of Business Confidentiality. To protect information under a Claim of Business Confidentiality, the Bidder must complete the Claim of Business Confidentiality form with the following information: Provide a written Claim of Business Confidentiality at the time the information (proposal) is provided to the state, and Include a concise statement of reasons supporting the claim of business confidentiality (Subsection 63G-2-309(1)). Submit an electronic “redacted” (excluding protected information) copy of the proposal. Copy must clearly be marked “Redacted Version.” The Claim of Business Confidentiality form may be accessed at: http://www.purchasing.utah.gov/contract/documents/confidentialityclaimform.doc An entire bid cannot be identified as “PROTECTED”, “CONFIDENTIAL” or “PROPRIETARY” and shall be considered non-responsive unless the Bidder removes the designation. Redacted Copy: If an Bidder submits a bid that contains information claimed to be business confidential or protected information, the Bidder must submit two separate proposals: one redacted version for public release, with all protected business confidential information either blacked-out or removed, clearly marked as "Redacted Version"; and one non-redacted version for evaluation purposes clearly marked as "Protected Business Confidential." All materials submitted become the property of the State of Utah. Materials may be evaluated by anyone designated by the State as part of the bid evaluation committee. Materials submitted may be returned only at the State's option.

Bid Protests Not Available