UDOT Zero FatalitiesProgram SOLICITATION #DOT200305KT This Request for Proposals (“RFP”), having been determined to be the appropriate procurement method to provide the best value to the Conducting Procurement Unit, is designed to provide interested Offerors with sufficient basic information to submit proposals. This RFP is issued in accordance with the Utah Procurement Code and applicable administrative rules of the Utah Administrative Code. If any provision of this RFP conflicts with the Utah Procurement Code or Utah Administrative Code, then the Utah Procurement Code or Utah Administrative Code will take precedence. Purpose of this Solicitation The purpose of this RFP is for the State of Utah to enter into a contract with a vendor to provide services for Utah Department of Transportation’s Zero Fatalities Campaign in partnership with the Utah Department of Public Safety. Background of the Conducting Procurement Unit The Zero Fatalities Program is a large-scale comprehensive behavior change and safety program involving more than a dozen state and local organizations; TV, radio and social media; extensive grassroots outreach efforts, media relations and a statewide traffic safety summit. It brings together engineering, education, emergency response, and enforcement to focus on achieving the goal of zero fatalities by utilizing partnerships between transportation safety agencies, advocates, and private companies. Expectations for Deliverables by the Conducting Procurement Unit See Expectation of Deliverables document in the Buyer Attachment Section. The successful Offeror that is invited to the clarification meeting can propose its plan and approach to meet the expected deliverables based on its expertise and experience. Project Goals for the Conducting Procurement Unit For both UDOT and DPS, the overarching goal for this program is to ultimately reach zero fatalities. We both cite statistics indicating that 94% of fatalities occur as a result of human error, and are therefore preventable. Both Departments understand that Zero Fatalities won’t happen all at once. But the Zero Fatalities program exists to educate and inform and motivate the driving public to eradicate dangerous driving behaviors and thereby decrease fatalities. Contract Award It is anticipated that this RFP will result in a single contract award to the responsive and responsible offeror with the highest score justified by the procurement code. Budget Estimate The annual budget for the Zero Fatalities Program ($2,300,000) including Heads Up ($350,000) and Truck Smart ($90,000) is $2,740,000. The budget is set and there will be no increase to the budget. Additionally, UDOT believes in the importance of the Zero Fatalities Program and its mission. As such, UDOT will seek to expend all of the budget in the Zero Fatalities Program each year. Closing date and time The closing date and time for this sourcing event is listed in the anticipated schedule below. If your time is different from that shown, your profile may be set to a different time zone. Please see the attachment titled "Changing Your Time Zone" in the Buyer Attachments section for directions on how to update your profile. It is your responsibility to make sure you submit your response by the date and time indicated above. Length of the Contract The contract resulting from this RFP will be for 3 years with one (1) optional 2-year renewal. Activity Date Solicitation Released Friday, March 6th, 2020, at Noon MST Webinar presentation on the process outlined in this solicitations Friday, March 13th, at 10 am MST at this URL meet.google.com/pdy-ryzy-ysx Deadline for Questions during the Question and Answer Period Wednesday, March 18th, at 2:30 PM MST RFP Offeror Submittals Due Date Wednesday, March 25th at Noon Offerors notified of Stage 1 results Tuesday March 31st , by Close of Business Stage 2: Creative Content, if successful in the technical evaluation Monday, April 6th by 4:30 PM MST at the UDOT Administrative Office at Calvin Rampton Complex Offerors notified of Stage 2 results Friday, April 10th, by Close of Business Stage 3: Interview, if successful in the Creative Content Wednesday, April 15th, in the morning. Identification of Potential Award Offeror Thursday, April 16th, by Close of Business Clarification Kick of Meeting (on-site) Wednesday, April 22th in the morning Additional Clarification Meetings, if necessary Thursday April 23rd - Friday, May 1st (As needed) Signing of Contract Monday, May 4th Anticipated authorization to proceed Friday, May 8th Above is the anticipated schedule for this procurement. UDOT and DPS reserve the right to alter these dates. All deadlines are prevailing (Daylight or Standard) Mountain Time. It is the sole responsibility of the Offerors to examine, with appropriate care and diligence prior to submitting its response, the RFP and all conditions which may in any way affect its response or performance under the Contract (if awarded).

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