Vendor Questions Concerns for: 557-17-2-2133-0125 / 619-17-R-0370 / DUBLIN VAMC HOPTEL SERVICES The Performance Based Work Statement (PBWS) says the Hotel must be handicap accessible, are all 7 rooms required to be handicap accessible, for example; roll-in showers, hand rails, sinks, toilets, etc.? Two handicap accessible rooms would be adequate to meet Hoptel current need.   Are weekly arrivals the same day throughout the year?  If not, will there be an overlap of days that require more than 7 rooms in a week? For example; No, Veterans check in at various times per the hotel check-in and check-out policy. The demand for rooms fluctuates according to the Veteran s PCP s orders, availability of appointments, appointments for PT/OT etc. So at this point, given the data SWS gathered over the years, 7 rooms per week will meet this need. Please note that; the future stays cannot be seen or predicted, so there may be a time when 7 rooms won t be enough and a plan needs to be in place with the hotel/hotels. Week 1 - Five (5) rooms are required for Veterans arriving Sunday and staying through Wednesday. Week 2 - Four (4) rooms are required for Veterans arriving Tuesday and staying through Thursday.  This scenario requires more than 7 rooms on Tuesday and Wednesday within the same week.  That scenario is not realistic of the current data trend SWS is currently experiencing. There is no guarantee that each day a specific amount rooms will be occupied by the Veteran. Some days SWS may use two rooms, other days would zero.   Is there a requirement for the Hotel to have interior corridor entrance or is exterior entrance acceptable? This is not a requirement. If the Hotel has interior and or exterior entrances that won t affect the bottom line in meeting the required need of the Veteran.   Do you provide a tax exemption certificate that exempts the Sales Tax (7 or 8%) and the Hotel/Motel Fee of $5.00 for the state of Georgia? Yes, all the hotels in the surrounding area that meets the Hoptel distance requirements etc. is already educated and showed knowledge throughout the years of the tax laws etc. But just in case they are not aware, the VA will be more than happy to supplying them the information.   Will there be a need for double occupancy rooms? Realistically Yes, due to friends transporting Veterans to the CVVMC, but that should be screened to justify that need. The contract can have the Hotel put aside two rooms for that need, but so far the data shows that there isn t a great need/request.

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