SPECIAL INSTRUCTIONS

This solicitation is set aside for the D/B HUBZONE – MATOC.  All other proposals will not be considered. 

The contractor shall be responsible for the Construction of an unsurfaced access road, clearing and grubbing, removal of rip rap washed into the retreat channel, slope preparation, overlay of INDOT Revetment rip rap and incidental related work to include reseedinl all disturbed areas to restore site to original condition. Access to the work site is shown on the plans.  All work will be performed in strict compliance with the attached specifications and all other terms and conditions incorporated herein.

Work will begin within 10 calendar days of the Notice to Proceed (NTP) and will conclude 180 calendar days after the NTP.

One award will be made from this Solicitation.                                              

Method of Payment under this contract will be Electronic Funds Transfer (EFT) to a commercial bank account specified by the Contractor.

Bonding is required for this procurement action.

Note: The contract award will be based on Low Bid.

Proposals will not be accepted for quantities less than the quantities specified in the price breakout schedule. Failure to submit a unit price for all items listed will be considered as a material deviation from the requirements of the RFP and the proposal will be rejected. Offerors should complete the price breakout schedule within this solicitation.

Proposals are due on 21 June 2022 at 1:00 PM Eastern Time. Fax submittals will not be accepted. Electronic submittals will be accepted and may be emailed to Jessica M. Stone at [email protected]. 

All contractors must be registered in the System for Award Management (www.SAM.gov) prior to the solicitation closing date. All proposed contractors are highly encouraged to review FAR Clause 52.232-33 Payments by Electronic Funds Transfer – System for Award Management, which indicates “All payments by the Government under this contract shall be made by electronic funds transfer (EFT).” Those not currently registered can obtain registration by going to the website http://www.SAM.gov. The process can usually be completed from 24 to 48 hours after submission. Contractors will need to obtain a Unique Entity Identifier (formerly DUNS number) for processing their registration. If you do not already have a Unique Entity Identifier, one can be obtained from http://www.SAM.gov. Refer to www.SAM.gov for information formerly found in CCR, EPLS, ORCA and FedReg. Please begin the registration process immediately in order to avoid delay of the contract award should your firm be selected.

ALERT: You must submit a notarized letter appointing the authorized Entity Administrator before your registration will be activated. This requirement now applies to both new and existing entities. Effective 29 April 2018, the notarized letter process is now mandatory on all CURRENT registrants at SAM who have a requirement to update data on their SAM record. The notarized letter is mandatory and is required before the GSA Federal Service Desk (FSD) will activate the entity's registration.

Effective 29 June 2018, vendors creating or updating their registration can have their registration activated prior to the approval of the required notarized letter. However, the signed copy of the notarized letter must be sent to the GSA Federal Service Desk (FSD) with 30 days of activation or the vendor risks no longer being active in SAM.

PLEASE NOTE: SAM is completely free of charge for both registrants and users.

Note: The contractor will be responsible for all costs involving transportation, rentals or associated equipment to remove and install the project existing roof and associated hardware and will be part of the contract bid price.