G
HQ0423-20-R-0017
REQUEST FOR QUOTE (RFQ)
LCD Projectors
Title of requirement: LCD Projectors for Defense Finance and Accounting Service Columbus (DFAS-CO)
This is a combined synopsis/solicitation RFQ for the purchase of 12 LCD Projectors for DFAS-CO in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotations are being requested and written solicitation will not be issued.
Set Aside: This will be a total small business set-aside. NAICS code for this announcement is 333316 with small business size standard of 1,000. Quotes only from small business concerns and Federal Prison Industries (FPI) will be accepted. Quotes received from concerns that are not small business or FPI shall be considered nonresponsive and will be rejected.
Reference No.: KOACO20RC055
SOLICITATION CLOSING DATE: All quotes must be received by the closing date/time on August 17, 2020 at 12:00 PM. Preferred delivery method for submission of your quote is via email: [email protected]. Quotes shall include at a minimum, in addition to the items listed in the section “BASIS for AWARD” below, the following:
Issued by:
Point of Contact: Anthony Svab
DFAS Contract Services Directorate
3990 E Broad Street
Bldg. 21
Columbus, OH 43213-1152
Phone: 614-701-4283
Fax: 614-701-2918;
Email address: [email protected]
Contract Type: Under FAR Part 13.3 the Government intends to award a single firm fixed Price (FFP) award.
**COMPLETE AND RETURN: Technical Certification Form: You MUST complete and return the Technical Certification Forms (attached separately) if you are submitting a LCD Projector that is a different brand than the one listed within this RFQ. If you do not complete and return the Technical Certification Form with the submission of your quote, then your quote will NOT be considered for award.
REQUIRED: Completion of Provision 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Service or Equipment (DEC 2019) to be submitted to the POC identified above. Note: This provision has been included in the document titled (Clauses)
Description of Need: The contractor will deliver twelve (12) LCD projectors that meets the specifications described below. The LCD projectors will be provided to DFAS Columbus within 30 calendar days of contract award.
The contractor is responsible for delivery of the product. Any and all visible product damage/defects to-the-point of final acceptance by warehouse personnel will be the responsibility of the contractor who will be responsible for all costs associated with replacement.
The contractor providing products identified in this RFQ shall meet the following specifications:
Warranties: The contractor shall provide all services associated with manufactures Lifetime Limited warranty to include shipping and all other fees within the first 90 days.
Delivery: Deliver FOB Destination to occur no later than 30 days after award. A loading dock is available for use and is located directly outside of project location. Will require 24 hour notice of scheduled delivery to request gate access from Security. Address for Delivery:
DFAS – Columbus
ATTN: Scott Muehlbauer
Warehouse Bldg. 11, Section 1
300 North James Rd
Whitehall, Ohio 43213
Note: All commercial deliveries will enter through the James Road Gate: 300 North James Road, hours of operation are M – F from 5:30 am – 7:00 pm (except holidays).
List any Acceptance Criteria: All or none basis.
BASIS FOR SELECTION: The Government will award a single contract to the Contractor whose quote is determined to be lowest price technically acceptable.
BASIS FOR DETERMINING TECHNICAL QUALIFICATION: Quoted items must be either: 1) A Panasonic PT-VMW50U LCD projector or 2) be another brand that meets the technical requirements identified above. You MUST return the Technical Certification Form (attached separately) if you are quoting a different brand than the one specified. Failure to complete and return the Technical Certification Form will result in your quote not being considered for award.
Cost of Quotes: Expenses incurred in the preparation of quotes in response to this RFQ are the vendor’s sole responsibility and not reimbursable by the Government.
Invoicing and Payment: Invoices shall be submitted as a 2-in-1 or Combo invoice via Wide Area Workflow (WAWF) to a WAWF acceptor that will be identified in the resulting contract per DFARS Clause 252.232-7006 Wide Area Work Flow. It is the Contractor’s responsibility to register in the WAWF system in order to insure prompt payment. Once the invoice is received in WAWF, the Acceptor will review and if correct accept it for payment.
Contracting Officer’s Representative (COR): The COR will act as the on-site, technical point-of-contact for the Government during execution of this contract. The COR’s authority is limited to technical issues and is not authorized to make contractual decisions. The COR will monitor performance, funding and payment requirements. An alternate, will be assigned if the designated COR is unavailable. COR will be provided upon award of any resultant contract.
Applicable Provisions and Clauses: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07. The Government intends to include the following FAR and DFAR clauses and provisions, either by reference or in full text in the resulting award. NOTE: The FAR and DFARS clauses may be accessed in full text at http://www.acquisition.gov/browse/index/far.
Incorporated by Reference:
52.204-7
System for Award Management
OCT 2018
52.204-16
Commercial and Government Entity Code Reporting
AUG 2020
52.204-18
Commercial and Government Entity Code Maintenance
AUG 2020
52.204-19
Incorporation by Reference of Representation and Certifications
DEC 2014
52.209-11
Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law
FEB 2016
52.211-17
Delivery of Excess Quantities
SEPT 1989
52.212-1
Instructions to Offerors – Commercial Items
JUN 2020
52.212-3
Offeror Representations and Certifications—Commercial Items
JUN 2020
52.212-4
Contract Terms and Conditions – Commercial Items
OCT 2018
52.232-39
Unenforceability of Unauthorized Obligations
JUN 2013
52.232-40
Providing Accelerated Payments to Small Business Subcontractors
DEC 2013
252.203-7000
Requirements Relating to Compensation of Former DoD Officials
SEP 2011
252.203-7003
Agency Office of the Inspector General
252.203-7005
Representation Relating to Compensation of Former DoD Officials
NOV 2011
252.204-7008
Compliance with Safeguarding Covered Defense Information Controls
OCT 2016
252.204-7012
Safeguarding of Unclassified Controlled Technical Information
OCT 2016
252.204-7015
Notice of Authorized Disclosure of Information to Litigation Support Contractors
MAY 2016
252.225-7001
Buy American and Balance of Payments Program
DEC 2017
252.232-7003
Electronic Submission of Payment Requests and Receiving Reports
DEC 2018
252.232-7006
Wide Area Workflow Payment Instructions
DEC 2018
252.232-7010
Levies on Contract Payments
DEC 2006
252.244-7000
Subcontracts for Commercial Items
JUN 2013
252.247-7023
Transportation of Supplies by Sea – Basic
FEB 2019
Incorporated by Full Text: The following provisions and clauses in full text have been separately attached:
52.204-24
Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment
DEC 2019
52.204-25
Prohibition on Contracting for Certain Telecommunications and Video Surviellance Services or Equipment
AUG 2019
52.212-5
Contract Terms and Conditions Required to Implement Statues or Executive Orders – Commercial Items
JUL 2020
52.252-1
Solicitation Provisions Incorporated by Reference
FEB 1998
52.252-2
Clauses Incorporated by Reference
FEB 1998
QUESTIONS AND INQUIRIES CONCERNING THIS RFQ: All questions and inquiries concerning any aspect of this requirement must be submitted in writing to [email protected]. Telephone requests will not be honored. The Government’s response to inquiries will be made in writing. Any resulting additions, deletions or changes to the RFQ will be made by issuances of a formal amendment. Quoters are instructed specifically to contact only the issuing contract office in connection with any aspect of this requirement prior to contract award.
PLEASE NOTE: A quotation does not constitute an award; therefore, an obligation to your company is not official until you receive a purchase order for this service.